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Series 9000 - Bylaws of the Board

9250 - Expenses and Reimbursement - Legal Reference

Expenses and Reimbursement

Mandated:

Travel and Related Expenses

N.J.A.C. 6A:23B-1.1 et. seq. requires that the district board of education or charter school board of trustees adopt a policy that monitors and restricts reimbursement of travel and related expenses.  The policy allows board members or charter school trustees, and employees to be reimbursed for travel and related expenses that are within the scope of current work responsibilities, promote the delivery of instruction or further the efficient operation of the school district, and are fiscally prudent.  Reimbursement is limited to the guidelines established by the Department of Treasury in the NJOMB circular letter 06-02 (found at http://www.state.nj.us/infobank/circular/cir0602b.htm) and OMB circular A-87 (found at http://www.whitehouse.gov/omb/circular/a087/a87_2004.html).  Expenses expected to exceed the guidelines may be approved by the board under conditions authorized by administrative code.

Any violation of these expenditures as set forth in the above policy may be subject to sanctions by the Commissioner as authorized pursuant to N.J.S.A. 18A:4-2.3 and 24., including reduction of state aid in an amount equal to any excess expenditure, pursuant to P.L. 2005, c. 132.

Other Reasons:

It is advisable to have a policy stating that board members or charter school board of trustees receive no payment for their services and that the board must approve reimbursement of any cash laid out by board members on board business.

Recommendation:

A policy addressing reimbursement of board members consistent with N.J.A.C. 6A:23B-1.1 et seq.  Boards may also wish to include a statement that reimbursement covers only the board member's expenses.

Legal References:

See also:

In the Matter of Anthony Esgro, Luis Perez, Clifford Meeks, and Frank Speziali, Glassboro Board of Education, CO7-97, March 30, 1998

Possible Cross References:

Adopted:    March 12, 1985

Revised:     December 13, 2005

Reviewed:  December 13, 2005

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